PMVL Constitution

1. NAME

The club shall be known as the PEMBROKE MIXED VOLLEYBALL LEAGUE.

2. PURPOSE AND OBJECTIVES

The objectives of the club shall be to facilitate competitive, adult, co-ed volleyball in Pembroke, Ontario.

3. REVISION OF CONSTITUTION

Revisions of the constitution shall be presented at the annual meeting of the club. Revision or amendments to the constitution should be presented in writing to the secretary at least 1 week in advance of the meeting. Revisions and amendments must have a mover and at least one seconder to be considered.

4. MEMBERSHIP

Membership will run from the beginning of the League's season of play, to the start of the following year's season of play. Membership fees are part of team registration and are due no later than the 3rd week of the playing season. Individual membership can be purchased at a rate determined by the executive. This club is a nondiscriminatory organization open to all people regardless of race, religion, age or physical abilities. League play will require reasonable physical fitness, co-ordination and movement. Membership on a team is at the individual discretion of the team and not the Pembroke Mixed Volleyball League.

5. ELECTION PROCEDURE

Two weeks after the season of play commences nominations for the League Executive Council will be taken. A mover and a seconder will be required for each nominee. Three weeks after the season of play commences, there shall be an election of the Executive of the League. Each team in good standing shall have one vote for each office to be filled. Voting shall be by written ballot and overseen by the electoral officer. The winner shall be determined by a simple majority.

The offices to be filled will be:

1) President

2) Vice President

3) 2nd Vice President

4) Treasurer

5) Secretary

6. DUTIES OF THE OFFICERS

The executive is to function as a co-operative council, chaired by the president. The secretary shall record the decisions of the meeting. The treasurer shall maintain good financial records and report on the finances of the club. The vice president shall assume the responsibilities of the president in his/her absence.

The executive shall:

i) Determine a suitable schedule for the last half of the season in which they were elected.

They shall also determine a schedule for the first half of the following season.

ii) Determine the need for referees and engage them if necessary.

iii) Collect team dues.

iv) Co-ordinate additional tournaments with the League

v) Inform the club teams about additional tournaments, League rules and the financial status of

the club.

vi) Organizing the election of the next executive.

vii) Rule on matters of player eligibility, player conduct and League rules whenever the need

arises.

7. TERMS OF OFFICE

The term of office shall run from the time of election for approximately one year. The term of office will be completed after the next election.

8. VACANCIES IN THE EXECUTIVE

Should a vacancy occur in the Executive Council, then the Executive Council shall at its discretion: directly elect a person to fill the vacancy until the next club election; OR, the Executive may hold a by-election with all the club teams using the standard ballot technique.

9. RULES OF PLAY AND CONDUCT

The Executive shall ensure that rules of conduct and play are recorded and accessible to all teams that play in the League. Rules of play should be determined each year prior to the start of League play. From time to time, the Executive will make a public interpretation of the rules in cases of dispute. These rulings will be final.